California College Republicans

Constitution

History

This Constitution was drafted in July 1990 by CCR Chairman Thomas Hudson with assistance from Steve Samuelian, Jon Fleischman, and Jonathan Gear. It was adopted in accordance with the provisions of the previous constitution by means of a Convention by Mail held from August 1, 1990 to September 1, 1990. Steve Samuelian served as Convention Director.

The Constitution was first amended at the Annual Convention in Oakland on April 13, 1991. Thomas Hudson served as CCR Chairman, Lesley Stoll served as Convention Director, and Thomas Hudson and Jon Fleischman served as Co-Chairmen of the Constitutional Review Committee.

The Constitution was next amended at the Annual Convention in Ontario on April 12, 1992. Jonathan Gear served as CCR Chairman, John Bressler served as Convention Director, and Thomas Hudson served as the Constitutional Review Committee Chairman.

No amendments were adopted at the Annual Convention in Ventura in 1993. At that Convention, Sean Allen served as CCR Chairman, Jenny Korn served as the Convention Director, and Thomas Hudson served as Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Sacramento on April 17, 1994. William Pedranti served as CCR Chairman, Dawn Slusher served as Convention Director, and Thomas Hudson served as the Constitutional Review Committee Chairman.

The Constitution was then amended at the Annual Convention in Irvine on April 30, 1995. Ted Soojian served as CCR Chairman, Noah McMahon served as Convention Director, and Thomas Hudson served as the Constitutional Review Committee Chairman.

No amendments were adopted at the Annual Convention in Simi Valley on April 14, 1996. At that Convention, Rezwan Pavri served as CCR Chairman and Dan King served as Convention Director. The Constitutional Review Committee did not meet.

The Constitution was next amended at the Annual Convention in Walnut Creek on April 13, 1997. Charles Smith served as CCR Chairman, Douglas Lorenz served as Convention Director, and Thomas Hudson served as the Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Whittier on April 26, 1998. Jason Steele served as CCR Chairman, Jesse Binnall served as Convention Director, and Thomas Hudson served as the Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Ventura on April 35, 1999. MacLane Key served as CCR Chairman, David Cordero served as Convention Director, and Adam Bernay served as the Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Davis on April 30, 2000. Patrick Isherwood served as CCR Chairman, Allie Brooks served as Convention Director, and Adam Bernay served as the Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Newport Beach on April 22, 2001. Mike Sannella served as CCR Chairman, Daniel B. Rego and Gabrielle Avedian served as Convention Directors, and Darren Marks served as the Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Fresno on April 14, 2002. Erik W. Caldwell served as CCR Chairman, and Josh Stewart served as Convention Director. The Constitutional Review Committee did not meet; Amendments were considered in Convention.

Delegates adopted a new Constitution at the Annual Convention in Berkeley on April 27, 2003. Erik W. Caldwell served as CCR Chairman, and Michael P. Davidson served as Convention Director. Erik W. Caldwell served as Constitutional Review Committee Chairman.

The Constitution was next amended at the Annual Convention in Los Angeles on April 4, 2004. Michael P. Davidson served as CCR Chairman, and Alex Omel served as Convention Director. The Constitutional Review Committee did not meet; Amendments were considered in Convention.

The Constitution was next amended at the Annual Convention in Sacramento on April 17, 2005.  Michael P. Davidson served as CCR Chairman, and Mason J. Harrison served as Convention Director.  The Constitutional Review Committee did not meet; Amendments were considered in Convention.

No amendments were adopted at the Annual Convention in Garden Grove on April 30, 2006. At that Convention, Stephen J. Puetz served as CCR Chairman and Kristen Lucero served as Convention Director. The Constitutional Review Committee did not meet.

The Constitution was next amended at the Annual Convention in Santa Clara on April 15, 2007.  Mason J. Harrison served as CCR Chairman, and Chandra S. Sharma served as Convention Director.  The Constitutional Review Committee did not meet; Amendments were considered in Convention.

No amendments were adopted at the Annual Convention in San Diego on April 20, 2008. At that Convention, Ryan M. Clumpner served as CCR Chairman and Matthew Dobler served as Convention Director. The Constitutional Review Committee did not meet.

Article I. Name

Section 1: The name of this organization shall be the California College Republicans, herein also referred to as "the CCR" and as "the organization."

Section 2: The Board of Directors shall not allow this name to be associated with any campaign or political cause without the approval of two-thirds of the voting members of the Board of Directors or the approval of two-thirds of those delegates voting at any Convention.

Article II. Objectives

Section 1: This organization's objectives are:

(a) to contribute to the growth and influence of the Republican Party on university and college campuses in California;

(b) to serve as a liaison between Republican college students and Republican campaigns and other Republican organizations;

(c) to work for the election of Republican nominees for public office;

(d) to train future leaders for service in local, state, and federal government; and,

(e) to promote good government at all levels.

Article III. Membership Requirements

Section 1: The organization shall consist of all Republican clubs at California colleges and universities which meet the requirements of this Article. Members of such clubs (herein referred to as "CCR clubs") must be students, faculty, or staff, or spouses thereof, at the campus of the CCR club. All members must be registered Republican voters unless they are ineligible to register, in which case a statement of intent to register Republican upon becoming eligible shall suffice. No one may be a member of more than one CCR club at any given time.

Section 2: There shall be only one CCR club on each campus at one time. Thus, as long as there is one CCR club in good standing on a given campus, no other Republican club may become a CCR club in good standing on that campus. The Executive Committee shall determine what constitutes an individual campus.

Section 3: A Republican club at any California college or university shall be a CCR club in good standing once it has been chartered by the Executive Committee or credentialed at the state Annual Convention. A CCR club which received a charter before or during the most recent Annual Convention shall remain in good standing as long as it holds a valid charter until the opening of the General Session of the next Annual Convention, unless the club's charter had been revoked. In order to remain in good standing at the next Annual Convention, and thereby throughout the following year, all CCR clubs must receive a new charter from the Executive Committee during the course of the year.

Section 4: In order to receive a charter, a campus Republican club must submit credentialing materials to the Executive Committee for the Annual Convention in accordance with Article IX.

Section 5: The materials specified above may be submitted to the Executive Committee at any meeting by an Executive Committee member or by any member of the club seeking to be chartered. All Executive Committee members shall be given the opportunity to examine the materials. If the Executive Committee determines by majority vote that the club has met all requirements, a charter shall be immediately issued to the club and it shall thereby become a CCR club in good standing.

Section 6: If the Executive Committee finds any discrepancies in the materials submitted for chartering, the club shall be issued written instructions detailing the discrepancies and how they are to be corrected. The Executive Committee shall issue a charter when it determines that these instructions have been followed by the club. A charter may be issued to the club notwithstanding any discrepancies with the approval of three-fifths of the delegates voting at an Annual or Special Convention.

Section 7: The Executive Committee may revoke a clubs charter for good cause by a 3/4 vote, provided that the motion to revoke the charter was submitted to the Chairman, the Secretary and the Officers of the club against whom the motion was made, not less then 14 days before a board meeting at which the motion may be voted on. A convention may overturn this ruling by a 3/5 vote. A convention may revoke a club's charter for good cause by a 3/4 vote. The officers of a club whose charter is being considered for revocation shall have right to speak at the Executive Committee meeting or convention, as the case may be, whereof revocation is being considered.

Article IV. Board of Directors

Section 1: The affairs of this organization shall be governed in compliance with this Constitution by a Board of Directors, herein also referred to as "the Board," composed of the following voting members:

(a) the elected officers of the organization as described in Article V, Section 1;

(b) the appointed Executive Director of the organization as described in Article V, Section 2; and

(c) a representative, selected by the chapters presiding officer, from each chapter chartered with the California College Republicans Club chairs will be considered default representatives upon chartering with CCR unless specified otherwise.

Section 2: All other officers of the Board shall be nonvoting members of the Board. All Board members shall enjoy the same rights and privileges except voting rights, and shall serve at the pleasure of the Chairman.

Section 3: The Board shall authorize appropriations for the transaction of business; shall audit the accounts of the Treasurer at each meeting of the Board; may prescribe additional duties for officers; may adopt Bylaws; may create additional offices as needed; may establish committees; and shall perform such functions as otherwise provided in this Constitution or as may be necessary.

Section 4: The Board shall meet at least once a calendar year for a total of at least two meetings during its term of office. Meetings shall be called by the Chairman or by a majority of the members of the Board. The Chairman, or whoever calls the meeting, shall set the time and place for the meeting, provided that written notice is given to all voting members of the Board specifying the time and place of the meeting. This notice shall be postmarked, faxed, hand-delivered or transmitted via electronic mail at least nineteen days prior to the meeting. The Call to the Annual Convention shall serve as notice of the Board meeting(s) at the Annual Convention site.

Section 5: The Board shall adopt an annual budget as proposed by the Chairman and set expenditure procedures by a majority vote. Until a budget is adopted the Executive Committee may make expenditures with a two-thirds vote. Once a budget is approved, it may be modified by majority vote of the Board or a two-thirds vote of the Executive Committee.

Section 6: The Board may create or abolish committees and appoint committee members by majority vote. A committee's purpose and the scope of its authority must be established at the time of its creation. The Chairman shall have the right to appoint all committee chairmen subject to the approval of a majority of the Board.

Section 7: The Board of Directors may conduct meetings via internet messaging or conference call. Meetings held under the provisions of this section shall be called by the Chairman or by a majority of the members of the Board. The Chairman, or whoever calls the meeting, shall set the time and method for the meeting, provided that written notice is given to all voting members of the Board specifying the time and place of the meeting. This notice shall be postmarked, faxed, hand-delivered or transmitted via electronic mail at least nineteen days prior to the meeting.

Section 8: Representatives selected by chapters under section 1 of this article may proxy their board vote to another member of the Board or qualified member of a California College Republican Chapter. Elected members of the Board may not hold proxies. Proxies must be delivered and received by the Secretary prior to the start of the meeting. If the member who issued the proxy is present during the meeting, the proxy is automatically void. A valid proxy from must include the following:

1.     The name of the voting member

2.     The name of the person receiving the proxy

3.     The name of the chapter the voting member represents

4.     The dated signature of both the voting member and person receiving the proxy

5.     The date of the meeting for which the proxy is good.

Section 9: The Board of Directors may delegate with a majority vote any of its powers and authorities outlined in this Article. At the time the authority is given the board shall indicate the duration and extent of the authority. If no duration is given the authority will naturally expire at the end of the term of the Board.

Article V. Officers

Section 1: The elected officers of the organization shall be:

(a) Chairman

(b) Co-Chairman

(c) Administrative Vice Chairman

(d) Northern Vice Chairman

(e) Bay Area Vice Chairman

(f) Capitol Area Vice Chairman

(g) Central Valley Vice Chairman

(h) Central Coast Vice Chairman

(i) Southern Vice Chairman

(j) Los Angeles Area Vice Chairman

(l) Recording Secretary

(m) Treasurer

Section 2: The Chairman shall have the power to appoint an Executive Director as a voting member of the Board of Directors with a majority approval of the Board of Directors. The Executive Director shall enjoy the same privileges as the elected officers of the Board.

Section 3: The Chairman shall appoint a Parliamentarian and a Sergeant-at-Arms with the approval of a majority of the Board or Executive Committee. The chairman shall also appoint committee chairmen and such nonvoting officers as he deems appropriate, with the approval of a majority of the Board or Executive Committee. Appointed officers, with the exception of the Executive Director, shall serve at the pleasure of the Chairman. Notwithstanding any other provision of this Constitution, any Committee Chairman, who is not otherwise a member of the Board, shall be an ex-officio non-voting member of the Board. No person occupying the position of Parliamentarian or Sergeant-at-Arms shall have a vote during a board or Executive Committee meeting.

Section 4: The term of office for the elected and appointed officers shall extend from the adjournment of the Annual Convention at which they were elected, or the date of their appointments, to the adjournment of the next Annual Convention. The term of office for all other officers shall be established by the Board or Executive Committee, provided that no term extends beyond the adjournment of the next Annual Convention. All officers shall deliver to their successors all CCR property in their possession or under their control within fifteen days after leaving office.

Section 5: Each officer shall be a qualified member of a CCR club in good standing and student of at least half time status at the time of his initial election or appointment.

Section 6: The Northern, Bay Area, Capitol Region, Central Valley, Central Coast, Los Angeles, and Southern Vice Chairmen must fulfill the requirements of Section 5 of this Article at a college or university within their respective geographical jurisdictions.

Article VI. Officers' Duties

Section 1: The Chairman shall preside at all Conventions, Executive Committee meetings and meetings of the Board of Directors. He shall be the chief executive officer and shall exercise general supervision over the organization's activities and officers. He shall design a budget and present it to the Board for approval. He shall disburse funds in accordance with the approved budget. He shall coordinate the organization's activities with other Republican organizations and shall represent the organization in its relationship with the Republican Party. He shall appoint committee chairmen and other officers when appropriate, and shall serve as an ex-officio member of every committee. He shall sign all checks prior to the disbursement of funds.

Section 2: The Co-Chairman shall assume the office of Chairman in the event of a vacancy in that office. He shall act for the Chairman in his absence and shall assist in his executive duties. He shall serve as an ex-officio member of every committee and shall report committee progress to the Board in the absence of a committee chairman.

Section 3: The Administrative Vice Chairman shall assume the office of Co-Chairman in the event of a vacancy in that office. He shall act as Chairman in the absence of both the Chairman and the Co-Chairman. He shall assist the Chairman in his executive duties as assigned. Unless another officer is assigned by the Board or Executive Committee, he shall coordinate statewide recruitment efforts, maintain a roster of chartered clubs, and prepare the Credentials Report for approval by the Board at the Annual Convention.

Section 4: The Northern Vice Chairman shall coordinate recruitment, organization, and other activities in Amador, Alpine, Lake, Colusa, Sutter, Yuba, Nevada, Sierra, Glenn, Butte, Plumas, Tehama, Lassen, Shasta, Modoc, Mendocino, Del Norte, Siskiyou, Humboldt, and Trinity Counties. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 5: The Capitol Region Vice Chairman shall coordinate recruitment, organization, and other activities in Yolo, Sacramento, Placer, El Dorado, San Joaquin, and Solano counties. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 6: The Bay Area Vice Chairman shall coordinate recruitment, organization, and other activities in Sonoma, Napa, San Francisco, Marin, Contra Costa, Alameda, San Mateo, Santa Cruz, and Santa Clara counties. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 7: The Central Coast Vice Chairman shall coordinate recruitment, organization, and other activities in San Benito, Monterey, Santa Barbara, San Luis Obispo and Ventura counties. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 8: The Central Vice Chairman shall coordinate recruitment, organization, and other activities in, Kern, Kings, Tulare, Inyo, Fresno, Madera, Merced, Stanislaus, Tuolumne, Mono, Mariposa, and Calaveras Counties. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 9: The Southern Vice Chairman shall coordinate recruitment, organization, and other activities in San Diego, Imperial, San Bernardino, Orange, and Riverside counties. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 10: The Los Angeles Vice Chairman shall coordinate recruitment, organization, and other activities in Los Angeles County. He shall establish new clubs in his Area, assist them in becoming chartered, and encourage and support existing CCR clubs in their activities.

Section 11: The Recording Secretary shall record the minutes at Board meetings, Executive Committee meetings and Conventions. He shall maintain the official records of the organization, including the minutes of past Board and Executive Committee meetings, Bylaws, resolutions, and a current Board roster. Unless another officer is designated by the Board or Executive Committee, he shall send out the call to Board meetings, Executive Committee and Conventions in accordance with this Constitution, and he shall act as Historian by collecting and maintaining newspaper articles, photographs, and other records of CCR state and local activity.

Section 12: The Treasurer shall collect and record all money accruing to the organization. He shall deposit money paid to the organization at a financial institution in an account from which funds may only be withdrawn by a check signed by the Chairman. He shall maintain records of all transactions and shall report all expenditures and receipts to the Board and Executive Committee at least quarterly. The Treasurer shall issue a monthly cash flow report to the Executive Committee. He must make those reports available to any full meeting of the Board.

Section 13: The Parliamentarian shall advise the presiding officer at Board, Executive Committee meetings and Conventions on matters pertaining to parliamentary procedure, this Constitution, or any subsequent Bylaws. He shall keep copies of the Constitution and Bylaws and shall distribute them to other Board and Executive Committee members as needed.

Section 14: The Sergeant-at-Arms, and any Deputies appointed by the Chairman, shall assist the presiding officer in maintaining order at all Board meetings, Executive Committee meetings and Conventions. He shall be responsible for monitoring and assisting with the registration process at Annual Conventions, unless otherwise assigned by the Board or Executive Committee.

Section 15: The duties of all other officers shall be established by the Board, Executive Committee or by custom.

Section 16: The Chairman may appoint additional qualified members of the CCR to positions of an advisory role or to facilitate in the execution of the Chairman's duties.

Section 17: Any appointee of the Chairman can be dismissed by the Chairman, through a message issued in writing to the individual, the Board and the Executive Committee. The Executive Committee may also remove an individual from an appointed position by a 2/3rd s vote.

Article VII. Vacancies and Removal

Section 1: In the event of a vacancy in the office of Chairman, the Co-Chairman shall assume that office and the Administrative Vice Chairman shall assume the office of Co-Chairman. In the event of a vacancy in the office of Co-Chairman, the Administrative Vice Chairman shall assume that office. In the event of a vacancy in any other Board position, the Chairman shall appoint a person to fill the unexpired term, subject to the approval of a majority of the Executive Committee. The new officer must fulfill all Constitutional requirements for the office to which he was appointed.

Section 2: In the event of a simultaneous vacancy in the office of Chairman, Co-chairman, and Administrative Vice Chairman the remaining voting members of the board will elect by majority vote and in writing an individual to serve as Chairman. They may conduct this election by phone, in person, email, or mail as long as it is recorded in writing and signed by all officers voting for the wining candidate. The remaining members of the board will select a time and location for the meeting by majority vote. If the Board is unable to elect a new Chairman or no board members remain the Chairman of the California Republican Party may appoint a Chairman to serve the remainder of the term. The elected or appointed chairman must satisfy all the requirements for holding office listed in this document.

Section 3: The Executive Committee may remove an elected member of the organizations Board of Directors with a ¾ vote. In order for such a vote to take place the call to meeting issued prior to the meeting must indicate such action will take place and the name or names of the officers who face removal. Voting shall be conducted by secret ballot. The Parliamentarian shall, in full view of all members of the Executive Committee, collect, total, and report the results of the vote.

Article VIII. Executive Committee

Section 1: The day to day affairs of this organization shall be executed in compliance with this Constitution by the Executive Committee composed of the following voting members:

(a) the elected officers of the organization as described in Article V, Section 1;

(b) the appointed Executive Director of the organization as described in Article V, Section 2;

Section 2: All other officers of the organization shall be nonvoting members of the Executive Committee.

Section 3: The Executive Committee shall manage and direct the affairs of the organization; shall execute, report, and record all appropriations and transactions of business; shall audit the accounts of the Treasurer at quarterly intervals; may prescribe additional duties for officers; may create additional offices as needed; may establish committees; may establish bylaws and shall perform other such functions as directed by the Board of Directors or otherwise provided in this Constitution or as may be necessary.

Section 4: The Executive Committee shall meet at least quarterly during its term of office. Meetings shall be called by the Chairman or by a majority of the members of the Executive Committee. The Chairman, or whoever calls the meeting, shall set the time and place for the meeting, provided that written notice is given to all voting members of the Executive Committee specifying the time and place of the meeting. This notice shall be postmarked, faxed, and hand-delivered or transmitted via electronic mail at least three days prior to the meeting. The Call to the Annual Convention shall serve as notice of the Executive Committee meeting(s) at the Annual Convention site.

Section 5: The Executive Committee may create or modify committees and appoint committee members by majority vote. A committee's purpose and the scope of its authority must be established at the time of its creation. The Chairman shall have the right to appoint all committee chairmen subject to the approval of a majority of the Board or Executive Committee.

Section 6: The Executive Committee may conduct meetings via internet messaging or conference call. Meetings held under the provisions of this section shall be called by the Chairman or by a majority of the members of the Executive Committee. The Chairman, or whoever calls the meeting, shall set the time and method for the meeting, provided that written notice is given to all voting members of the Executive Committee specifying the time and place of the meeting. This notice shall be postmarked, faxed, hand-delivered or transmitted via electronic mail at least three days prior to the meeting.

Article IX. Annual Conventions

Section 1: The organization shall hold an Annual Convention, herein also referred to as "the Convention," in March or April for the purpose of electing officers for the ensuing year and to transact such other business as may be brought before it. The Convention may be postponed by the Board for good cause (such as hotel cancellations).

Section 2: The Executive Committee shall select the site of the Convention by majority vote. The site shall alternate among the geographical areas of Northern and Southern California.  Northern California is defined as the counties represented by the Northern Vice Chairman, Capitol Region Vice Chairman, Bay Area Vice Chairman, and Central Valley Vice Chairman.  Southern California is defined as the counties represented by the Central Coast Vice Chairman, Southern Vice Chairman, and Los Angeles Area Vice Chairman. Any CCR club or group of CCR clubs within the appropriate Region may submit a bid to host the Convention. If no club within the appropriate Region submits a bid by the end of the calendar year, then the Board may consider bids submitted by clubs from other Regions.

Section 3: All Convention bids must include an estimate of the registration fees to be charged, along with other particulars such as hotel room rates, facilities available, and nearby public transportation. The registration fee charged for proxies shall be the same as that charged for delegates. The actual registration fee charged at the Convention shall not exceed the approved estimate by more than two dollars per delegate or proxy. The Executive Committee shall make provisions for sharing the profits (or losses) from the Convention at the time the site is selected, but in no case shall the organization receive less than fifty percent of the profits.

Section 4: The Call to Convention for the Annual Convention shall be transmitted by electronic mail (if an electronic mail address is available) or either postmarked or hand delivered at least thirty days prior to the first day of registration for the Convention and shall be sent by the Recording Secretary, or some other officer assigned by the Executive Committee for this purpose. The Call shall be transmitted by electronic mail (if an electronic mail address is available) or either mailed or hand delivered to all members of the Board of Directors. The Call shall include at least the following:

(a) The date, time, and place of the Annual Convention;

(b) The cost of registration for delegates, proxies, and guests (including the cost of late registration, if different);

(c) Accommodations information (including cost);

(d) A list of the requirements for receiving a charter at the final Board meeting;

(e) A list of the requirements for accreditation and the recognition of additional CCR club members (those who have joined the club since the last charter was issued);

(f) The deadlines for the return of all Convention materials;

(g) The requirements for running for elected office, along with the mailing address of the Recording Secretary;

(h) The name, current address, phone number, e-mail address, and title of the Convention Director and/or other persons to who questions regarding the Convention may be directed;

(i) The time and place of the final Executive Committee Meeting in accordance with Article X, Section 2; and

(j) The time and place of General Session.

Section 5: CCR clubs shall be entitled to three delegates for their first twenty members, or fraction thereof, and one additional delegate for each ten members, or fraction thereof, above the original twenty. Conventions shall be open to all members of CCR clubs, but the privilege of making motions and voting shall be limited to accredited delegates. All Executive Committee members shall automatically be accredited delegates to the Convention, if appearing in person or by proxy, but they shall not be counted as delegates from their respective CCR clubs. Each CCR club may provide a method for selecting Convention delegates and proxies in its constitution or bylaws. If no method is provided therein, the presiding officer listed on the club's charter shall appoint all delegates and proxy-holders. Delegates must be qualified members of the CCR club they represent. No delegate may carry more than one proxy at a time.

Section 6: Proxy voting shall be allowed on the basis of two proxy votes for each accredited delegate present, up to the accredited strength of the delegation. Proxies may be issued by any member of a CCR club to any member of the same club, in accordance with the club's constitution or bylaws. Proxies may be transferred from one delegate to another within a club's delegation. Executive Committee members may proxy their votes to members of their CCR clubs or to other Executive Committee members. Executive Committee members shall not be counted in the determination of the number of proxies allowed to any club.

Section 7: Unit rule shall not be imposed on any delegation. At any time during the voting, any delegate may question any delegation as to the existence of a unit rule in that delegation. Upon such a question, the Chairman shall poll the delegates in question to allow the delegates to express their individual choices. A delegate's privilege to question delegations under this section may be revoked by a majority of the delegates at the Convention.

Section 8: A list of the delegates and proxies from each CCR club shall be submitted to the Recording Secretary or filed at the Convention Registration Desk no later than 12:00 noon on the second day of registration for the Convention. The General Session may not be held before this deadline, although program sessions and committee meetings may be held. Each CCR club may also submit a list of alternates which indicates the precise order in which they shall assume the place of absent delegates. Alternates shall be considered Convention guests for all purposes until they fill the position of absent delegates, except that if the Convention registration fees for guests are lower than the fees for delegates, then an alternate must pay the difference upon assuming the place of an absent delegate.

Section 9: Registration shall close at the opening of the General Session of the Convention, unless reopened by a majority vote of the Convention. To register as a delegate, a CCR club member must present a valid student, faculty, or staff identification, or a spouse's identification (or copy thereof).

Section 10: Each delegate and each voting Executive Committee member shall have exactly one vote, not including proxies. Each chartered CCR club shall have one vote on each committee and the committee chairman shall vote only to break a tie. Each CCR club chairman may designate a certain delegate to represent the club in each committee. In the absence of such a designation, the committee chairman shall determine which delegate may vote if more than one delegate is present from a club. There shall be no quorum requirement for committee meetings at Conventions, provided that the time, place, and nature of each meeting are publicized to all CCR clubs. Quorum for the transaction of business in the General Session of the Convention shall be attained by the presence of a majority of the registered delegates. Once attained, quorum shall remain in effect for the duration of the Convention.

Section 11: If there is more than one qualified candidate for any statewide office, balloting shall be conducted by a roll call of the voting Executive Committee members and the accredited delegations from chartered CCR clubs. Officers shall be elected in the following order: Chairman, Co-Chairman, Administrative Vice Chairman, Recording Secretary, and Treasurer. The Regional Vice Chairmen shall then be elected by caucuses of the delegations from their respective Regions. In the event that no candidate receives a majority of all votes cast for any office, a run-off election shall be held immediately between the persons receiving the first and second highest vote totals. No person shall be elected to more than one office at any Convention nor shall two or more persons hold the same elected office simultaneously.

Section 12: All those wishing to become candidates for office at CCR convention must send written notice via certified mail to the CCR Secretary postmarked no later than 20 days before the start of general session. Those who miss this deadline will not be eligible for elected office at CCR convention. When the Secretary receives notice from a candidate he shall transmit notice to all Board members, and members of the Executive Committee. The Secretary will also ensure that at the time of registration each delegate is given a complete list of candidates for all offices.

Section 13: Section 12 of this article may be waived, on an office by office basis, by a majority vote of the delegates in attendance at a duly called CCR convention.

Article X. Accreditation for Annual Conventions

Section 1: A chartered chapter of the Organization shall be any club which credentials for the Annual Convention. A charter shall last until the next Annual Convention. The Executive Committee may charter any chapter through a majority vote which provides the following information in written or electronic form:

(a) Membership list with each member's name, phone number, and e-mail address;

(b) A list of officers with names, positions, phone numbers, e-mail addresses, and mailing addresses;

(c) A letter of school recognition; and

(d) A copy of the club's constitution.

Section 2: The Executive Committee shall hold its final meeting at the Annual Convention prior to the opening of the General Session. The time and place of the Executive Committee meeting shall be included in the Call to Convention, along with a list of the requirements for receiving a new charter or correcting the information shown on the previous charter (including the number of members). After issuing new and corrected charters at the final Executive Committee meeting, the Executive Committee shall create a Credentials Report containing: the name and position held by each voting Board member, the name of each chartered club, the name of each club's presiding officer, and the delegate strength for each club (based on the number of members stated on its most recent charter). Both in the Credentials Report and in the General Session, the roll shall contain the full names of the clubs, as stated on their charters, listed in alphabetical order.

Section 3: The Credentials Report shall constitute the initial roll of the Convention, and its adoption or modification shall be the first order of business of the General Session. All voting Executive Committee members and club delegations listed on the Credentials Report shall be seated at the General Session according to the delegate strengths listed in the report. Persons shall be seated according to the list of delegates and proxies submitted by each club's presiding officer (and according to the list of alternates, if applicable). The Sergeant-at-Arms and his Deputies shall ensure that only registered delegates and proxies are allowed into the General Session.

Section 4: The Administrative Vice Chairman shall make available all chartering and credentialing materials submitted by all clubs to all delegates present at the final Executive Committee meeting. During the final Executive Committee meeting and during the Credentials Report at the General Session, these records must be maintained in the meeting room. In addition, all records of the payment of Convention registration fees shall be presented by the Treasurer or Convention Director upon request. This section does not require the Administrative Vice Chairman, Treasurer, or Convention Director neither to relinquish possession of these records at any time nor to respond to all requests simultaneously. The Sergeant-at-Arms and his Deputies may take such action as may be necessary to maintain order during this process and may suspend these privileges for anyone attempting to tamper with, deface, or pilfer any of these records.

Section 5: In order to validate the number of members in a CCR chapter and assign the proper number of delegates for convention the following materials must be postmarked or hand delivered to the Administrative Vice Chairman at least 30 days before the first day of general session or hand delivered to Administrative Vice Chairman before the start of the last board meeting prior to convention. The Administrative Vice Chairman will in the call to convention state a place at convention prior to the last meeting where these materials can be delivered.

Article XI. Special Conventions

Section 1: A Special Convention may be called by a two-thirds majority of the Board at any meeting. The Board may adopt special procedures and set limitations on the business to be transacted at a Special Convention by two-thirds vote. The Call to Convention shall specify the time, place, purpose, and duration of the Special Convention, as well as the cost of registration and the availability and cost of accommodations. The Call shall transmitted by the Recording Secretary, or such other officer as the Board may designate, by electronic mail (if an electronic mail address is available) in addition to being mailed or hand delivered to all Board members and CCR club chairmen not less than thirty days prior to the first day of registration for the Convention.

Section 2: The delegate strength of each CCR club at a Special Convention shall be based on that club's accredited delegation strength at the previous Annual Convention. All current Executive Committee members, the Parliamentarian and the Sergeant-at-Arms shall automatically be accredited delegates, but they shall not count as delegates from their respective clubs. Any CCR club in good standing which was not present at the last Annual Convention shall be assigned two delegates. Quorum at Special Conventions shall be attained by the presence of a majority of the accredited delegates.

Section 3: Registration shall close and delegate, alternate, and proxy lists must be submitted to the Recording Secretary or the Convention Registration Desk by 5:00 p.m. on the second day of registration for a three-day Special Convention, or on the first day of registration for a two-day Special Convention. For a one-day Special Convention, registration shall not close until adjournment and such lists may be submitted at any time, provided that no club's delegates are permitted to vote until the lists have been submitted.

Article XII. Affiliations, Adjudication, & Authority

Section 1: This organization is voluntarily affiliated with the College Republican National Committee and chartered by the California Republican Party. CCR clubs may be affiliated with other Republican organizations.

Section 2: Disputes involving this Constitution or actions taken pursuant to this Constitution shall be resolved by a majority of the Executive Committee, although decisions of the Executive Committee may be overturned by a majority at any Convention. If the dispute is over which persons constitutionally occupy the majority of the Executive Committee, then one-third of the current or outgoing Executive Committee may refer the matter to the Chairman of the California Republican Party for binding arbitration.

Section 3: Robert's Rules of Order, Newly Revised shall be the parliamentary authority for all disputed matters not specifically covered by this Constitution or subsequent Bylaws. The original CCR Constitution was drafted by Thomas N. Hudson in July 1990. This Constitution was drafted by Erik W. Caldwell in April 2003 with friendly amendments included by Scott G. Stewart, and adopted under the provisions of the previous CCR Constitution. This Constitution supersedes all previous constitutions of the organization, all previous versions of this document, and it takes precedence over any subsequent Bylaws.

Article XIII. Amendments

Section 1: This Constitution may be amended by a two-thirds majority of the accredited delegates present and voting at any Convention. In order for a proposed amendment to be considered at any Convention, a copy of the text must be submitted to both the Chairman and Recording Secretary at least thirty days before the first day of general session for the Convention, as determined by postmark, E-mail time stamp or the date of hand-delivery. The Recording Secretary shall make copies of all proposed amendments available upon request to Board members and to the presiding officers of chartered CCR clubs prior to the Convention. Any member of a chartered club or any Board member may propose a constitutional amendment.

Section 2: Any constitutional amendment that would change the requirements for the chartering of CCR clubs, alter the method of selecting members of the Board, eliminate any non-vacant Board position, alter any term of office, or change this Article shall not take effect until the adjournment of the next Annual Convention, unless approved by three-fourths of those voting. 

Article XIV. Non-Profit Statement

Section 1: This is a non-profit organization